• Preparation and processing of the monthly payroll for -1500 employees on the Sage People payroll system (This includes the end-to-end cycle of payroll processing from take on of new employees, leave, terminations)
• Review and ensure accuracy of approved overtime claims, reimbursements, deductions
• Coordination between payroll and human resources, to ensure proper flow and maintenance of employee data
• Administration of the ESS system
• Administration of provident fund claims and submission of medical aid applications.
• Processing of Workman’s Compensation claims and queries.
• Processing of labour department documentation for maternity, unpaid leave and terminations
• Handling all payroll related queries sent to payroll department Inbox in a professional and timeous manner.
• Generating reports for payments e.g. PAYE returns, COID ROE and other third parties
• Maintain a proper document control system
• Keep abreast with company policies and tax legislations that impact on remuneration
• Prepare month-end journals and reporting for the finance department (Including preparation/distribution of detailed reports e.g. overtime, leave balances, head count, and month end reports)
• PAYE returns
• Write and print standard reports on Sage 300 People
• Preparation of analytical information to management
• Analysing of remuneration data to management
• Presentation of monthly Induction for new employees
• Ad hoc projects and presentations

Technical & Job-Specific Skills

•  Payroll Software Proficiency

 Experience with Sage 300 payroll system, ESS & VIP

• Understanding of Payroll Legislation

 Sound understanding of tax laws, UIF, PAYE, SDL, labour-related payroll requirements and      

 other statutory requirements in South Africa.

• Excel & Data Management

Strong skills in spreadsheets, formulas, pivot tables, and data validation.

• Numerical Accuracy

High attention to detail which is critical for ensuring salaries and deductions are calculated correctly every cycle.

• Time Management & ability to work under pressure

Ability to meet strict payroll deadlines and manage multiple pay cycles consistently.

Soft Skills

• Confidentiality & Integrity

Handling sensitive employee data with discretion.

Ability to maintain confidentiality and exercise extreme discretion

Ability to build trust and relationships

• Communication Skills

Clear communication with HR, finance, and employees regarding payroll queries.

High level of verbal/written communication skills

Strong client orientation and exceptional client service delivery

• Problem-Solving

Ability to independently investigate and resolve discrepancies and handling payroll errors efficiently.

Excellent problem solving/judgement skills, and high level of attention to detail and accuracy

• Organizational Skills

Keeping accurate records and managing documentation for audits or compliance.

Ability to handle and prioritize multiple tasks and meet all deadlines

Strong organisational skills, and the ability to work independently and under pressure

Task driven and delivery focused

• Adaptability

Staying updated with changes in legislation and system upgrades.

Self-starter and self-motivated

Able to work both independently and as part of a team

Innovative and willing to share ideas for new ways of working

Bonus Skills

• Basic Accounting Knowledge
• Report Generation & Analysis
• Experience with Employee Benefits Administration
• Knowledge of Labour Law and HR Processes