Procurement Specialist
Listing reference: track_001070
Listing status: Closed
Apply by: 28 July 2023
Position summary
Industry: IT & Internet
Job category: Purchasing
Location: Randburg
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Introduction
TRACKER requires the services of a Procurement Specialist is responsible for overseeing all procurement activities within the organization, including supervising a team of buyers; ensuring that all procurement processes and procedures are followed to acquire goods and services efficiently, cost-effectively, and in compliance with company policies and regulations. To oversee the entire vendor management process, contract negotiation, and strategic sourcing as and when required.
Job description
KEY DUTIES AND RESPONSIBILITES:
· Procurement Strategy and Planning
o Ensure all errors and discrepancies are corrected.
o Develop and implement procurement strategies aligned with the organization's goals and objectives.
o Conduct market research to identify potential suppliers and trends in the industry.
o Collaborate with stakeholders to determine procurement needs, specifications, and timelines.
o Create, communicate and implement a business plan that will enable the achievement of the departmental strategy for Procurement.
o Ensure alignment of the strategic goals for the Procurement department with the larger Tracker business and confirm alignment with the relevant members of the senior leadership.
o Build and maintain trusted partner relationships across the organisation to obtain a clear understanding of business direction and desired outcomes regarding procurement needs.
· Vendor Management and Relationships
o Evaluate and select vendors based on price, quality, delivery, and service.
o Maintain strong relationships with suppliers, negotiate contracts, and manage supplier performance.
o Resolve any vendor-related issues or disputes in a timely and efficient manner.
o Manage all contracts and supplier performance by applying the supplier performance management tools and processes.
o Investigate any improper conduct by service providers or bidders and take corrective action required.
· Procurement Process Management
o Establish and enforce procurement policies, procedures, and standards.
o Oversee the procurement cycle, including requisitioning, sourcing, bidding, evaluation, and contract management.
o Ensure compliance with relevant regulations and internal controls.
o Review and implement Procurement policies in line with the financial strategy and legislative guidelines.
o Develop and implement the Procurement Strategy for meeting turnaround requirements as expected by all stakeholders in line with the related SOP’s, providing quality goods and services at competitive prices.
o Review and maintain effective Procurement processes, procedures and controls.
o Communicate and upskill line management on the execution of the Procurement Plan in terms of the process and policy.
o Prepare templates required for the implementation of the Procurement Plan in line with the bank’s strategic objectives.
o Ensure the proper functioning of bid or related committees as per the Procurement Plan.
o Apply and resolve any legal disputes in terms of the contractual obligations.
· Data Analysis and Reporting
o Collect, analyse, and interpret procurement data to identify trends and opportunities for cost savings.
o Prepare and present reports on procurement activities, performance metrics, and KPIs to management.
o Conduct monthly reporting on project and general spend as well as overall profit and loss as it relates to Procurement.
o Provide business insights and recommendations based on reporting to improve procurement practices and reduce spend where possible.
· Governance and Compliance
o Ensure compliance to relevant standards across the procurement service delivery value chain.
o Ensure strict Statutory Tax compliance at all times.
o Communicate, implement and live the company strategies and values.
o Always act in accordance with the approved standard operating procedures and all other relevant legislation and best practices.
o Maintain confidentiality of all information gained during performance of all financial operations duties.
o Create and maintain authentic, timely and reliable records in relation to all duties completed.
· People Supervision
o Responsible for determining appropriate staffing requirements for the team.
o Building the Procurement team – staff selection, development, coaching and motivating to levels of maximum potential.
o Supervise staff according to company standards (appraisals, discipline, development, training etc).
o Responsible for the driving of employee goals and objectives that align with the procurement strategy.
o Develop staff to maximise potential including succession planning.
o Monitor staff performance including performance reviews.
o Manage staff output according to agreed KPIs.
o Ensure regular staff meetings and alignment to strategic objectives and deliverables.
o Monitoring of staff attendance and welfare.
o Conduct Performance discussions and appropriate coaching as per company guidelines.
o Manage the daily interface list, including investigations and correction of errors.
o Logging of requests for technical interventions and enhancements.
o Testing of system changes that are made.
o Ad hoc inventory and revenue projects and reporting.
o Pricing maintenance.
o Accurate and timely preparation and processing of month-end files, journals and reconciliations.
Minimum requirements
· Bachelor's degree in Procurement, Supply Chain Management, or a related field.
· 5 Years’ experience within a Procurement environment.
· 2 Years’ supervisory or team leader experience within a Procurement environment.
· Strong knowledge of procurement principles, practices, and regulations.
· Familiarity with sourcing and procurement software systems.
BEHAVIOURAL COMPETENCIES
· Relationship Management
· Tactical Thinking
· Analytical Skills
· Customer Service Orientation
· Teamwork
· Results Orientation
· Problem Solving
· Leadership skills
· Highly organized, with the ability to multitask and prioritize effectively.
· Communication Skills (Verbal & Written)
· Able to work independently and as part of a team
· Pro-active approach to their work
· Excellent problem-solving ability
· Excellent attention to detail
· Negotiation skills