Payroll Officer
Position summary
Introduction
Job description
• Review and validate overtime claims, reimbursements, and deductions.
• Collaborate with HR to ensure accurate employee data flow and maintenance.
• Administer the ESS system and support employees with queries.
• Manage provident fund claims and medical aid applications.
• Assist with Workman’s Compensation claims and queries.
• Prepare and submit labour department documentation (maternity, unpaid leave, terminations).
• Handle payroll-related queries via the payroll department inbox.
• Generate statutory and third-party payment reports (e.g., PAYE returns).
• Maintain a robust document control system.
• Stay updated on company policies and tax legislation affecting remuneration.
• Prepare month-end journals and finance reports (overtime, leave balances, headcount, etc.).
• Produce and distribute standard reports on Sage 300 People.
• Provide analytical remuneration data and insights to management.
• Present payroll-related content during monthly employee inductions.
• Participate in ad hoc projects and presentations.
Minimum requirements
• Matric / Grade 12.
• 3–5 years’ experience in full payroll processing.
• Payroll or Accounting qualification (advantageous).
• Strong numerical and analytical skills.
• E-Filing experience (advantageous).
• Advanced MS Excel (VLOOKUP, pivot tables, formulas).
• Proficiency in MS Word and PowerPoint.
• Clear credit record.
Technical & Job-Specific Skills
• Payroll Software Proficiency: Sage 300 People, ESS, VIP.
• Payroll Legislation Knowledge: Tax laws, UIF, PAYE, SDL, and statutory compliance.
• Excel & Data Management: Strong spreadsheet and data validation skills.
• Numerical Accuracy: High attention to detail in salary, deduction, and benefit calculations.
• Time Management: Ability to meet strict deadlines and manage multiple pay cycles.
Soft Skills
• Confidentiality & Integrity: Handle sensitive employee data with discretion.
• Communication: Strong written and verbal communication with HR, finance, and employees.
• Problem-Solving: Resolve discrepancies and payroll errors efficiently.
• Organizational Skills: Maintain accurate records for audits and compliance.
• Adaptability: Stay current with legislation changes and system upgrades.
• Teamwork & Initiative: Work independently and collaboratively, sharing innovative ideas.
Bonus Skills
• Basic accounting knowledge.
• Report generation and analysis.
• Employee benefits administration experience.
• Knowledge of labour law and HR processes.