• Provide administrative, organisational and scheduling structure support.
• Ensure that all work assigned to staff are attended to in HOD absence.
• Prepare a variety of documents, requisitions, purchase orders, resolution and other correspondence.
• Initiate and respond to written and verbal correspondence, including composition, editing and distribution.
• Maintain appointment schedules, calendars, and coordinate travel arrangements.
• Event planning and coordination (National Fitment Centre Awards).
• Coordinate and organise meetings, meeting minutes and records.
• Receive and screen communications in HOD absence, including telephone calls, mail and email, and provide assistance using independent judgement to determine that requiring priority attention; research and respond to communication as appropriate.
• Perform special projects and other duties as required.
• Purchase orders and Payments (Reconcile records).
• Review and summarise miscellaneous reports and documents.
• Organising and storing information and records, and implement record retention policies and procedures.
• Follow up on assignments given to the management staff and provide status reports to HOD.
• Report on monthly management accounts; investigate monthly expenditure on the GL5 reports, quotes and invoices.
• Report on level 1 budget preparations (working alongside manager to, prepare comments and future budgets to capture on Hyperion).
• Provide information to other business units or departments, internal and external parties and organisations, committees involving specialised and technical subject matter.
• Draft and communicate memos to Fitment Centres regarding policy changes.
• Participate in management contract negotiation strategy planning meetings, preparing draft proposals for management, providing clerical support during contract negotiation sessions, and follow up on items discussed as appropriate.
• Monitor work sites to ensure compliance with established methods, guidelines, standards and procedures.
• Arrange for regional installation of signage to Tracker approved Fitment Centres.
• Establish a worthy working relationship with each supplier in order to obtain the maximum reliability and commitment.
• Quotes and invoice processing for payment on completed signage.
• Negotiate quotations with signage suppliers.
• Obtain visuals before and after signage, managerial approval needed.

• Matric with at least 1 year Contact Centre experience.
• Bilingual (English advantageous.
• Computer literacy.
• Excellent typing and accurate data capturing skills.
• Excellent communication skills including excellent telephone manner.
• Analytical skills.
• Ability to work under pressure.
• Feel confident to have all calls voice recorded. 
• Excellent time management - Work with time controls.
• High levels of self-discipline.
• Be able to work independently.

Benefits

• Medical Aid
• Provident Fund

NB: Should you not receive a response from us within 4 weeks, kindly consider your application unsuccessful.