Tracker requires the services of an Accounts Payable Supervisor reporting to the Financial Accounting Manager. This position is focused on the Management of all Accounts Payable Process, processing of month end journals and GL Processes. Tracker requires a self-starter who can work in a team environment. Should you be interested in this challenge and meet the job requirements, please forward your application before the closing date. Preference will be given to EE candidates.
Key roles and responsibilities:
1. Review of Payment Recons
a. Review allocations on payment recons
b. Review accuracy and completeness of payment recons
c. Payment deadlines met
d. Ensure all payments are provided for in cash forecast
2. Managing Relationships Internally and Externally in terms of Supplier Payments and Buyers
a. Manage relationship with Suppliers and ensuring a best in class delivery of payments, remittances and feedback
b. Managing Internal Customer relationships and ensuring that we support the various pillars with in the organisation
c. Support Business in the managing of Supplier Relationships
3. Review and Management of Internal Procedures and Policies
a. Monitoring of Internal Policies and ensuring compliance thereof
b. Reporting any exceptions to Internal Audit and the relevant business head monthly
c. Upholding and Ensuring Best Company Practice in all transactions
4. Internal and External Audit Support
a. Providing support to the Internal and External Audits
b. Ensuring compliance of risk and recommendations thereof
c. Closing all queries raised by Internal and External Audit
5. Accounts Payable Management
a. Ensuring all Suppliers are paid timeously
b. Ensuring that all payments to suppliers are forecasted for in Cash Forecast
c. Managing of Accounts Payable Age Analysis monthly – ensuring that there are no unreconciled items older than 30days
d. Managing of Supplier Statement – ensuring that we maintain a clean set of accounts with all suppliers
e. Resolution of reconciling items, No unexplained differences / queries older than 30 days
6. Managing of Month End Processes
a. Monthly journals and accruals
b. Ensuring that all Month End Accruals are raised
c. Preparation of the Accrual Reconciliation at Month end
d. Investigation and resolution of any reconciling items within 30 days
7. Managing of staff
a. Keeping personal files of all staff - Daily/weekly/monthly updating of each staff members personal file – positive/negatives recorded, and action taken to address
b. Productivity Management - Daily/weekly/monthly performance measured, coaching done where needed
c. Development - Development plan compiled per clerk –signed and filed – Updates sent to manager
d. Performance Management
8. Management of Forex Transactions and Processing
a. Ensure all Forex invoices are received and processed accurately.
b. Ensure invoices are signed off by Stock Manager (stating ‘Goods Received’) and Financial Director.
c. Forex Payments must be made timeously
9. Ad hoc projects.
Qualifications and experience required:
Minimum 5 years’ experience in Accounting Position
Minimum 2 years’ Experience in Supervising and Managing Staff
Degree in Accounting, or equivalent.
Completed Articles beneficial.
Computer literate: MS Excel, Word and Outlook.
A very good understanding of financial systems and experience in working on Financial Systems.
Excellent communication, interpersonal and organizational skills. Ability to work under pressure.
Ability to identify problems and correct them. Sense of responsibility.
Precision & accuracy.
Willing to work extended hours – Particularly over month ends